Facilities Administrator

Reference Number
DO/NIG/NGN/FA/13-11-09
Job Title:
Facilities Administrator
Location:
Lagos
Remuneration:
TBA
Reports to:
Facilities Executive
Response Deadline:
20/10/2009

* Key Accountabilities:
* Operational/Technical/Professional Results
*  Ensure that the company owned guest houses and its surrounding are in good condition and remains properly cleaned at all times by the domestic staff responsible for carrying out the tasks
*  Develop an inspection schedule to monitor all routine cleaning, house appliances condition, generator performance, diesel level etc in line with the timing agreed with the Facilities Executive.
*  Conduct inspection of the guest houses and international assignees houses at least once a day and report critical issues and agree resolution
*  Responsible for proper storage of all company house hold items that needs to be relocated from various BAT Lagos location for future use by maintaining an up to date list that will be accessible whenever required

* Leadership Results

*  Effective supervision of the domestic staff duties. Ensure that the food and drinks items are effectively utilised in the house
*  Ensure that all cash expense is properly expensed and documented with records up to date and available for inspection at the shortest notice.
*  Supervisory work of all facilities reports in the absence of the Facilities Executive
* Management Results

*  Generate report from the faults reported and logged on the facilities helpdesk database. Critical calls / issues to be reported immediately to the Facilities Executive highlighting time taken to respond to critical issues
*  Monitor the general landscaping of the guest houses and upgrade regularly to ensure that the environment is very pleasing to the eyes. All indoor plants should be monitored and ensure they are adequately managed in all locations.
*  Ensures that EHS standards are fully observed by Contractors working on the premises, staff, equipment etc.

* Relationship Results:
*  Required to ensure that supplies are constantly made available at designated locations i.e. supply of water to all international assignees and guesthouse, food & drinks in guesthouses this will be achieved by constant monitoring of the location.
*  Also ensure that all necessary furnishing and fixtures are provided and maintained in all guesthouses and international assignees houses
*  Supervise all maintenance and repairs by the approved serviced providers

Innovation Results
*  Ensures that all domestic staff in the guesthouses adhere to the EHS policy

Knowledge, Skills and Experience:
* BSC / HND in Business Admin or any other equivalent qualification
* Previous experience in a related job will be an added advantage
* Excellent communication skills
* Excellent interpersonal skills
* Must be able to interact well with people
* Basic computer skills in the use of Windows XP, word, LN, Excel, Power point etc

Equity statement:
BAT Nigeria is an equal opportunities employer. All short listed applicants will be considered and assessed using the same criteria and recruitment process.

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